Project Administrator (Canada)

Project Administrator (Canada)

Canada

VistaCare Communications is a leading technology solutions provider for a wide range of businesses and organizations. We are currently seeking an experienced and motivated Project Administrator to join our team.

The Project Administrator is involved in all aspects of dealing with construction support for VistaCare Communications.

Reporting to the Operations Manager, the Project Administrator will be responsible for daily coordination and scheduling of building access, tracking design/build progress and submission of billing for completed site builds. .

VistaCare Communications is an equal opportunity employer, welcoming applications from people with disabilities. Any applicant who may require accommodations are encouraged to discuss this with their recruiter.

Duties and Responsibilities: 
  • General administrative and office tasks as required
  • Creation of work packages (print/label)
  • Create work order in Jonas (add to all tracking docs where applicable)
  • Create and maintain storyboard to keep basic knowledge of project statuses and daily productivity tracker (Verify materials etc.. are ready for job)
  • Update build schedule – add and remove sites as required
  • Coordinate site access with building owners
  • Travel bookings and per-diems
  • Update all construction and splicing work completed on a daily basis
  • Ensure timesheets are completed correctly
  • Closeout of work package documentation for billing purposes
  • Track and verification of customer PO’s against submitted
  • Collect and compile OTDR results
Knowledge and Skills: 
  • Exceptional time-management and organizational skills
  • Strong interpersonal skills
  • Excellent customer service skills dealing with customers and building owners over the phone
  • Ability to coordinate effectively with remote field management and technical staff  
  • Self-disciplined, motivated and organized
  • Previous telecommunications experience and Blue print reading an assett
  • Engineering experience considered an asset
Experience Required: 
  • 1-2 years supporting Project Managers in the delivery of construction projects
  • Proficient in MS Office (specifically Excel) and experience with MS Project or other PM software would be an asset
  • Create and maintain comprehensive project documentation, plans and reports
  • Act as the point of contact and communicate project status adequately to all participants
  • Monitor and track project’s progress and handle any issues that arise
Additional Requirements: 
  • Valid driver’s license (preference given to Class 3 and above), reasonable driver abstract
  • Willingness to work overtime, weekends, or on emergency call outs as required
  • Although most work will be done in the Toronto area, willingness to travel would be beneficial as travel options may arise for future projects
  • The successful candidate will be required to pass a criminal record check
Compensation and Benefits: 
  • Competitive compensation based on experience and skill level
  • 50% employer paid comprehensive group benefits (health, dental, vision, insurance)
  • Employee & Family Assistance Program (EFAP)
  • Employer-match RRSP group plan
  • WorkPerks with Venngo and other corporate discounts availab