Accounts Payable Administrator

Accounts Payable Administrator

Bedford, NS

VistaCare Communications is a leading telecommunications solutions provider for a wide range of businesses and organizations. We are currently seeking an experienced and motivated candidate to join our National telecommunication construction operations in a permanent, full-time role as an Accounts Payable Administrator for Bedford, NS. The Accounts Payable Administrator reports to the Controller and is responsible for reviewing and processing payable invoices. The ideal candidate thrives working in a challenging, fast-paced environment while managing multiple tasks.

Duties and Responsibilities: 
  • Monitor incoming payables invoices through mail and email and forward to appropriate department for approval
  • Enter invoices into the accounts payable system in JONAS
  • Prepare, review and complete cheque disbursements
  • Reconcile monthly vendor statements by comparing them to system generated reports
  • Contact vendors to resolve invoice discrepancies when required
  • Respond to incoming calls from vendors pertaining to accounts payable issues in a timely manner
  • Maintain and foster vendor relationships with professionalism and direct communication
  • Maintain various filing of records in an organized and systematic manner
  • Create new supplier and vendor files in Jonas
  • File paper invoices both in hard and soft copies
Knowledge and Skills: 
  • Strong organization, with problem-solving skills and high attention to detail
  • Must be proactive communicator, reaching out to customers both internally and externally with progress updates on a daily basis
  • Strong data entry skills and management of high-volume paperwork
  • Must be comfortable with repetitive, detail-oriented tasks
  • Must be reliable to work independently, with minimal supervision and do so efficiently
  • Excellent time management and be self-motivated to reach task completion
  • Able to work well under pressure, in a fast-paced environment, to meet or exceed deadlines
  • Experience in using general office equipment, MS Office Suite of products, and accounting software
Experience Required: 
  • Business Degree or Diploma
  • At lease one (1) year of accounts payable experience in medium to large organization
Additional Requirements: 
  • Willingness to work overtime as required
  • The successful candidate will be required to pass a criminal record check
Compensation and Benefits: 
  • Competitive compensation based on experience and skill level
  • 50% employer paid comprehensive group benefits (health, dental, vision, insurance)
  • Employee & Family Assistance Program (EFAP)