Administrative Assistant (Dieppe, NB)

Administrative Assistant (Dieppe, NB)

Dieppe, NB

VistaCare Communications is a leading technology solutions provider for a wide range of businesses and organizations. We are currently seeking a motivated Administrative Assistant to join our national operations in Dieppe, NB for a permanent, full-time position.

Duties and Responsibilities: 
  • Create and maintain jobs and work orders;
  • Maintain office supplies as required;
  • Collect and record daily timesheets, reviewing details to ensure that billing information is accurately captured and revising where needed.
  • Enter timesheet data into established tracking systems, update daily trackers as required;
  • Maintain timesheet and billing filing systems;
  • Compare billing system data to invoice data;
  • Verify contractor invoices and resolve discrepancies;
  • Prepare invoicing within specified time frames;
  • Provide reports and updates as per established schedule;
  • Provide general administrative support and errands for the Dieppe Office
Knowledge and Skills: 
  • Exceptional time-management and organizational skills;
  • Strong interpersonal skills;
  • Excellent customer service skills;
  • Ability to coordinate effectively with remote field management and technical staff;
  • Self-disciplined, motivated and organized;
  • MS Excel Experience and general computer proficiency (MS Office, Adobe PDF, Internet);
  • Proven ability to be efficient, resourceful, and disciplined team player;
  • Ability to work in a fast-paced environment with tight deadlines and repetitive tasks;
  • Engineering and/or telecommunications administration experience is an asset;
  • Previous site or field-based administrative experience is an asset.
Experience Required: 
  • MS Excel experience;
  • Timesheet data entry experience;
  • Preference will be given to candidates with knowledge and experience in the telecommunications industry.
Additional Requirements: 
  • The successful candidate will be required to pass a criminal record check
Compensation and Benefits: 
  • Competitive compensation based on experience and skill level;
  • 50% employer paid comprehensive group benefits (health, dental, vision, insurance);
  • Group Life Insurance;
  • Employee & Family Assistance Program (EFAP);
  • Employee Referral Program;
  • Free on-site parking;
  • Company discounts;
  • Company-Matched RRSP.